Greetings from Japan!
Sophia University, founded in 1913 in Tokyo, is one of Japan’s leading private universities with a strong international reputation. It offers a wide range of programs in the humanities, social sciences, law, economics, natural sciences, and global studies. The university is distinguished by its commitment to academic excellence, global education, and the Jesuit tradition of social responsibility.
We are pleased to inform you that the application for Sophia University Exchange Program Spring 2026 and German-Japanese Exchange Program is now open for Universitas Gadjah Mada students.
ELIGIBILITY
- Undergraduate students (S1) or Graduate students (S2/S3)
- Enrolled in Universitas Gadjah Mada during the program
- Minimum GPA of 3.0 on a 4.0 scale
- Be proficient in English and/or Japanese
REQUIRED DOCUMENTS
- Official Academic Transcript
- English Language Proficiency
- Japanese Language Proficiency (if applicable)
- Letter of Enrollment from Faculty
- Letter of Nomination from Faculty (addressed to the Head of Office of International Affairs UGM)
- Curriculum Vitae
- Motivation Letter
- Colored Copy of Passport
- Confirmation Letter of Participation (download)
- Passport Size Photo
- Application form (downloadable after completing online application form via portal)
- Letter of academic recommendation
- Certificate of health
- Essay explaining motivation and academic background for GPGS courses
(only for applicants applying for the Graduate Program in Global Studies) - Application for Certificate of Eligibility (CoE)
- Housing Application
German-Japanese Exchange Program
The aim of this program is to expand the possibilities for students from the partner institutions in German-speaking area, who are strongly interested in learning Japanese language as well as deepening their knowledge about Japan comparing with Germany and Europe.
ELIGIBILITY
- Undergraduate students (S1)
- Enrolled in Universitas Gadjah Mada during the program
- Minimum GPA of 3.0 on a 4.0 scale
- Be proficient in English, German (B1), and/or Japanese (A2)
REQUIRED DOCUMENTS
- Official Academic Transcript
- English Language Proficiency
- German Language Proficiency (if applicable)
- Japanese Language Proficiency (if applicable)
- Letter of Enrollment from Faculty
- Letter of Nomination from Faculty (addressed to the Head of Office of International Affairs UGM)
- Curriculum Vitae
- Motivation Letter
- Colored Copy of Passport
- Confirmation Letter of Participation (download)
- Passport Size Photo
- Application form (downloadable after completing online application form via portal)
- Letter of academic recommendation
- Certificate of health
- Essay explaining motivation and academic background for GPGS courses
(only for applicants applying for the Graduate Program in Global Studies) - Application for Certificate of Eligibility (CoE)
- Housing Application
APPLICATION PROCEDURE
- Submit the aforementioned documents to UGM International Exposure Application Form: http://ugm.id/IntExposureApplication no later than 20 October 2025 for internal review.
- OIA staff will evaluate your application. Once you are selected as Nominated Applicants, OIA will confirm your official nomination to Sophia University and you may proceed to the online application no later than 10 November 2025.
- The FINAL decision is from Sophia University.
IMPORTANT NOTES
- In the meantime, the students are required to keep the hard file of all documents until further notice by the Office of International Affairs.
- In case the faculty could not provide the letter of enrollment and nomination during this period, the official nomination through email from the faculty is acceptable. The official nomination could be delivered to head-oia@ugm.ac.id (cc to scholarship@ugm.ac.id)
CONSULTATION INFO
If you have any questions regarding this program, you can contact us in OIA’s office hour:
- WhatsApp: +62 812-1888-7818 (WA)
- Email: scholarship@ugm.ac.id
Virtual consultation: https://ugm.id/AppointmentOIAUGM
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