[Japan] Kyoto University – Exchange Program Spring 2024

Greetings from Kyoto University!

Kyoto University, also known as Kyodai, is a prestigious public research university located in Kyoto, Japan. It is one of the oldest and most renowned universities in Japan and is often ranked as one of the top universities in the country and globally.

We are pleased to inform you that the application for Kyoto University Exchange Program Spring 2024 is now open for Universitas Gadjah Mada students.

 

Program Guidelines

COVID-19 Guidelines

 

ELIGIBILITY

  1. Undergraduate students (S1) 
  2. Enrolled in Universitas Gadjah Mada during the program
  3. Minimum GPA of 3.0 on a 4.0 scale
  4. Be proficient in English or Japanese

 

REQUIRED DOCUMENTS

  1. Official Academic Transcript
  2. English Language Proficiency
  3. Letter of Enrollment from Faculty
  4. Letter of Nomination from Faculty (addressed to the Head of Office of International Affairs UGM)
  5. Letter of Recommendation from the Academic Advisor
  6. Curriculum Vitae
  7. Motivation Letter
  8. Colored Copy of Passport
  9. Confirmation Letter of Participation (download) 
  10. Passport Size Photo 

 

APPLICATION PROCEDURE

  1. Submit the aforementioned documents to UGM International Exposure Application Form: http://ugm.id/IntExposureApplication no later than August 8th, 2023 for internal review.
  2. OIA staff will evaluate your application. Once you are selected as Nominated Applicants, OIA will confirm your official nomination to Kyoto University and you may proceed to the online application.
  3. The FINAL decision is from Kyoto University.

 

ACCOMODATION INFORMATION 

There are one on-campus and five off-campus International Houses of Kyoto University and other dormitories offered for exchange students. However, they are not guaranteed and are subject to availability due to limited housing capacity. As of Fall 2022, 40% of the exchange students were allocated a dorm room on a lottery-basis. 

 

MEDICAL SYSTEM INFORMATION

Kyoto University does not have a medical facility on campus that provides consultations, medical care or medications to students, and their health care office only provides primary clinical care in emergency situations on campus. They have a department that offers counseling for mental health issues; however, they cannot prescribe medication as it is not a medical facility. If any physical or mental health issues arise, students need to seek medical care off campus. However, please note that there are a limited number of off-campus medical facilities that can provide English-language services (especially mental health). Students should consider this medical situation in Japan and their own health conditions before applying to this exchange program.

 

IMPORTANT NOTES

  • In the meantime, the students are required to keep the hard file of all documents until further notice by the Office of International Affairs.
  • In case the faculty could not provide the letter of enrollment and nomination during this period, the official nomination through email from the faculty is acceptable. The official nomination could be delivered to head-oia@ugm.ac.id (cc to scholarship@ugm.ac.id

 

CONSULTATION INFO

If you have any questions regarding this program, you can contact us in OIA’s office hour:

Virtual consultation: https://ugm.id/AppointmentOIAUGM