[Japan] Kumamoto University – Short-Term Exchange Program for Spring 2023

Warm greetings from Kumamoto University (KU) Japan!

 

Kumamoto University is located in the center of Kyushu Island in Japan and is rich in nature. The University has a hill clad in fresh greenery behind the campus, giving us a tranquil atmosphere for studies. KU is one of the oldest universities in Japan with seven faculties, eleven graduate schools, and 23 research centers/institutes (as of August 2017) that support a wide spectrum of educational and research activities. Currently, the university is home to around 8,000 undergraduate students and 2,000 graduate students, including 507 international students from 49 countries (as of May 2017). For over 100 years the university has been at the forefront of culture, advancing science and technology, and contributing to the development of the Japanese educational system.

 

We are pleased to inform you that the Application for KU Short-Term Exchange Program for spring 2023 is now open* for Universitas Gadjah Mada students.

Kumamoto University website

Application Guidelines

Application form

Application form for COE

Application form for dormitory

Health certificate

Eligibility

  1. Graduate students (S2) & (S3)
  2. Enrolled in Universitas Gadjah Mada during the program
  3. Be proficient in English. Non-native English speakers must have a score of at least TOEFL ITP 550, TOEFL iBT 79 or IELTS 6.5.
  4. Minimum GPA of  3.2 on a 4.0 scale

 

Required Documents

  1. Curriculum Vitae
  2. Motivation Letter
  3. Official Academic Transcript record
  4. Research Plan
  5. Letter of Enrollment from Faculty
  6. Letter of Nomination from Faculty (addressed to the Head of Office of International Affairs UGM)
  7. English Language Proficiency Certificate
  8. All the document listed as required on the Online Application page
  9. Copy of passport photo identification page
  10. Passport picture
  11. Confirmation Letter of Participation (download)
  12. Application for Kumamoto University Short-Term Exchange Program (For Undergraduates): submission in Excel

format

-Name in Katakana: required field

– Expected Graduation Date:required field

– Academic History: up to March, 2023

– Preferred duration of stay at Kumamoto University: 6 months(1 semester) from April 1,2023 to September 30, 2023 or 1 year (2 semesters) from April 1,2023 to March 31, 2024

*Please ensure that your Expected Graduation Date and return flight date are later than above-mentioned end date of each duration of your choice.

– Signature: not needed

  1. Academic Record (official home university academic transcript) of the most recent academic year
  2. Letter of recommendation (from applicant’s academic supervisor or a faculty member who knows him/her well)
  3. Health Certificate (KU format): must be stamped by the official medical institution
  4. Application for Certificate of Eligibility (COE) form (3 pages in total): submission in Excel format
  5. Certificate of financial support (certificate of bank account balance, certificate of income, etc.)
  6. Application for the International House (if you would like to rent a KU dormitory room)
  7. Four (4) ID photos (40mm × 30mm) image: JPG or PDF
  8. Copy of the picture page of applicant’s passport: JPG or PDF

* Check its expiry date and if there is less than a year left, please renew it prior to application

  1. Certificate of language proficiency

 

Application Procedure

  1. Submit the aforementioned documents to UGM International Exposure Application Form:http://ugm.id/IntExposureApplication no later than October 20th, 2023 for internal review.
  2. OIA staff will evaluate your application. Once you are selected as Nominated Applicants, OIA will confirm your official nomination to Kumamoto University and you may proceed to the online application.
  3. The FINAL decision from Kumamoto University

 

IMPORTANT NOTES:

  • In the meantime, the students are required to keep the hard file of all documents until further notice by the Office of International Affairs.
  • In case the faculty could not provide the letter of enrollment and nomination during this period, the official nomination through email from the faculty is acceptable. The official nomination could be delivered to head-oia@ugm.ac.id (cc to scholarship@ugm.ac.id)
  • Application of outgoing mobility for spring/even semester in AY 2022/2023 will be processed but the implementation/execution will carefully consider the latest development of COVID-19 and government’s regulation.