The Office of International Affairs, Universitas Gadjah Mada is seeking for the best candidates to fill the following position:

Officer for International Affairs (Full time)

– Executing annual program of Office of International Affairs
– Arranging international visits: incoming international guest and outgoing university officials
– Collecting data and documents required related to the incoming and outgoing international visits
– Contacting partner university and institution related to the incoming and outgoing international visits
– Facilitating and arranging hospitality related to incoming international visit, coordinate with related Program Coordinator
– Escorting and coordinating hospitality, communicating and assisting with the staff for promotion and hospitality
– Maintaining MoU database
– Other duties assigned by Head and Deputy Head of Office of International Affairs


Program Coordinator
for International Visit and Networking (Part time)

– Arranging international visits: incoming international guest and outgoing university officials
– Collecting data and documents required related to the incoming and outgoing international visits
– Contacting partner university and institution related to the incoming and outgoing international visits
– Coordinating with the finance staff and university officials related to reported trip data for financial purposes
– Arranging and preparing travel documents, itinerary, agenda, and other supporting documents related to outgoing international visits: letter of assignment, SPPD, presentation/discussion/visit materials, visa, tickets, passport, accommodation, etc.
– Allocating travel expenses and per diem in accordance with destination country and long trips under coordination of the finance staff
– Collecting data on outgoing international visits and expenditure estimation with the finance staff
– Facilitating and arranging hospitality related to incoming international visit, coordinate with other related Program Coordinator
– Escorting and coordinating hospitality, communicating and assisting with the staff for promotion and hospitality

Program Coordinator for Hospitality (Part time)

– Communicating and corresponding with external stake holders and partners related to international cooperation, via email or telephone
– Managing communication with international partners
– Managing communication with internal units in UGM related to international programs
– Initiating collaborative program with foreign universities, educational institutions, corporation, as well as international organizations
– Facilitating international events in UGM
– Managing visits related to cooperation: incoming international guests and outgoing university officials
– Preparing and facilitating official meetings with delegates from partner institutes (corresponding, arranging hospitality, making reports and documentation, publication)

Requirements:

  1. Male/Female, with special requirements:
    a. Officer for International Affairs: Alumni of Undergraduate (S1), Universitas Gadjah Mada
    b. PC for Hospitality must meet ONE of this following criteria: 3rd or Final Year Student from
    Undergraduate/Vocational College, Universitas Gadjah Mada; or alumni
    c.  PC for International Visitation and Networking must meet ONE of this following criteria: 3rd or Final Year          Student from Undergraduate/Vocational College, Universitas Gadjah Mada; or alumni
  2. For Part Time Position: Willing to work part time (20 hours in a week)
  3. GPA > 3.00 (academic transcript attached);
  4. Having excellent English, other foreign language is an advantage (certificate attached);
  5. Having international exposure experiences (Student Exchange, International Programs, etc.)  is preferred (certificate attached)
  6. CV with photograph (4×6 size);
  7. Short essay (one page) to share your motivations;
  8. Polite, highly committed, hard worker and able to work in a team;

Please submit your application (academic transcript, certificates, CV, and essay) no later than 19th of June 2015 via email: head-oia@ugm.ac.id

with subject [OIA Recruitment 2015] Full Name _ Desired Position

If you are invited for the next phase of selection (interview) please bring documents with you (transcript, certificates, etc.).

Only shortlisted candidates will be notified.


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