I am writing to inform you of the online application link for Fall 2019, and remind you of the application procedures.
Fall 2019 Application Information
Online application form:
*The application form will become accessible when the application period starts.
*Read the “Requirements and Course Lists” and “Course Registration” (https://www.waseda.jp/inst/cie/en/exchange/application) to decide the school (major) students apply for.
* In case your university does not adopt a GPA 4.0 scale, the applicant’s transcript(s) and grading system chart will be taken into consideration upon re-calculating the GPA on a 4.0 scale, and meeting the required GPA of the desired school of Waseda University.
*The ”Online application inquiry list” (https://www.waseda.jp/inst/cie/en/exchange/application) is accessible anytime.
*The “List of documents” must also be uploaded to the online application form. (Make sure the program coordinator sends by post the original “ID Photograph Sheet for Application”.
*Please make sure you upload the grading scale/explanation of grading criteria with their transcripts, since this is often forgotten.
*We understand that some professors are not comfortable sharing the letter of recommendation to the student. If this is the case, we would be happy to receive it via email from you. Please ask your student to upload a note explaining that the letter of recommendation will be sent via email instead.
*Please have your students submit to you photocopies of their application forms and other documents submitted, in case Waseda contacts you for further inquiry.
Common inadequacies of application:
*There have been many cases of not reaching the required GPA. If you have not been calculating GPA on a 4.0 scale, please re-calculate on a 4.0 scale and make sure the applicant’s GPA reaches the required GPA of the desired school before applying.
*On the “Study Plan”, many students write an essay about topics outside of classes, such as what they would like to do in their free time. Make sure they focus on studying at school (major), and describe the purpose of selection of the school (major) at Waseda. The purpose of the “Study Plan” is to examine if the student’s interests match the curriculum of the school (major) at Waseda.
*There have been many cases of troubles during subject registration after coming to Japan. Please ask your students to carefully read the ”Course Registration.”
*Waseda will do its utmost to ensure students who need support (e.g. with physical/learning disabilities or gender identity issues etc.) can carry out their studies. Students who have indicated that they need support in the online application will need to submit a “Support Letter from home university” or/and “Student’s condition report”. For further details, please read No. 13 & 14 of “List of Documents.”
*In principle, students can only take courses from the School/Graduate School/Center they apply to. Therefore, students must carefully check the course list when choosing which School/Graduate School/Center to apply to.
*The Science and Engineering Schools are divided into Departments, and students can only take courses from the Department they apply to. Please be aware that the choices of English courses available to undergraduate exchange students are quite limited, and undergraduate exchange students cannot take any courses related to lab work/experiments.
Scholarship information (JASSO) has not yet been announced. We will inform you once we have further information.
- Curriculum Vitae
- Motivation Letter
- Copy of Passport
- Academic Study Plan
- Study Abroad Agreement
- Official Certificate of Enrollment issued by the home university
- Official Transcript
- Application for Certificate of Eligibility (COE), sample: sample
- Documents concerning defraying expenses for COE (see here)
- ID photographs
- Nomination letter from Faculty (*Addressed to Head of Office of International Affairs)
- Letter of Recommendation
- Language Proficiency Score (English Based: Min. Score of TOEFL – ITP=530, iBT 80 or IELTS 6.0, Japanese Based: JLPT)
- Grading System Chart
For more information about the required document please visit: https://www.waseda.jp/inst/cie/en/exchange/application
General Qualification and Academic Information, Specific Qualification for Each Program, and Schedule After Coming to Japan information is listed in https://www.waseda.jp/inst/cie/en/exchange/academics
1) Submit the aforementioned documents to Office of International Affairs, UGM (Bulaksumur F-12) for internal review.
2) OIA will evaluate your application.
3) Once you are selected as Nominated Student, OIA will send your application to Waseda University as for host university selection.
4) FINAL decision from Waseda University.
Please send all documents above in hardcopy (2 COPIES) to Office of International Affairs, UGM (Bulaksumur Block F-12) and softcopy (compiled in 1 PDF file) to firstname.lastname@example.org no later than February 19, 2019.